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PicProofs Use Cases

See how photographers and artists across every genre streamline their workflow with PicProofs:

Wedding Photography

The Challenge

Wedding photographers typically deliver 400-800 images per wedding. Couples need to review all photos to select favorites for albums, prints, and sharing with family. Traditional methods involve multiple emails, confusion about file numbers, and time-consuming back-and-forth.

The PicProofs Solution

Upload the entire wedding gallery to PicProofs. Create a beautiful, private gallery with your brand colors. Share one link with the couple. They browse at their leisure, select favorites for the album, and download images to share with family immediately.

Results

  • Reduced delivery time from days to hours
  • Fewer client support questions
  • Professional presentation builds referrals
  • Couples can revisit images years later

Portrait Photographers

The Challenge

Portrait sessions generate 40-100 images. Clients need to select which images they want edited, printed, or framed. Showing proofs in person is time-consuming. Emailing low-res previews creates confusion.

The PicProofs Solution

Upload session images to a proofing-only gallery. Clients review at home with family input. They select favorites with one click. You receive an email with their selections, complete with thumbnails and filenames. Edit only the chosen images.

Results

  • No more in-person proofing appointments
  • Clients make better decisions with family input
  • Edit only selected images (huge time savings)
  • Professional process builds trust

Commercial Photography

The Challenge

Product photographers, architectural photographers, and commercial shooters work with multiple decision-makers. Creative directors, marketing teams, and clients all need to review and approve images. Usage rights and specific editing requirements must be tracked.

The PicProofs Solution

Upload shoot images to a secure gallery. Share with the entire team. Clients add notes specifying editing requirements, usage needs, or approval status. You receive clear instructions attached to specific images. Deliver final edited versions based on their selections.

Results

  • All stakeholders review simultaneously
  • Written notes eliminate miscommunication
  • Professional presentation builds confidence
  • Faster approval cycles

Real Estate Photographers

The Challenge

Real estate agents need photos immediately for listings. Multiple agents from the same brokerage may need access. Speed is critical in competitive markets.

The PicProofs Solution

Upload property photos immediately after shooting. Share the gallery link with the listing agent. Enable immediate downloads of web-optimized images for MLS listings. Agents get photos within hours instead of days.

Results

  • Same-day delivery possible
  • Agents list properties faster
  • Competitive advantage in fast markets
  • Repeat business from satisfied agents

Event Photographers

The Challenge

Corporate events, galas, and fundraisers generate hundreds of photos. Multiple stakeholders need access. Some want downloads immediately for social media. Others need approval before publication.

The PicProofs Solution

Create event galleries with instant download capability. Share the link with the event coordinator or marketing team. They distribute to attendees. People download their own photos directly. For events requiring approval, use proofing mode to let clients select approved images before enabling downloads.

Results

  • Instant image access for time-sensitive events
  • Reduced individual download requests
  • Event planners love the easy distribution
  • Secure galleries maintain brand control

Sports & School Photography

The Challenge

Volume photography requires efficient delivery to dozens or hundreds of individuals. Parents need to identify their children quickly. Order management must be simple.

The PicProofs Solution

Create individual galleries for each family or team. Parents access only their child's images. They select and download photos for personal use.

Results

  • Organized delivery to many users
  • Private galleries prevent privacy issues
  • Parents love the convenient access

Fine Art Photographers

The Challenge

Fine art photographers work with galleries, collectors, and publications. High-resolution files must be protected. Watermarked proofs are essential. Controlled access maintains exclusivity.

The PicProofs Solution

Create secure galleries for gallery owners or collectors. Use proofing mode to prevent unauthorized downloads. Clients select work they're interested in. Deliver high-resolution files separately after purchase or licensing agreements are finalized.

Results

  • Work remains protected during review
  • Professional presentation for collectors
  • Clear selection process
  • Control over final file delivery

Fine Art Photographers

The Challenge

Fine art photographers work with galleries, collectors, and publications. High-resolution files must be protected. Watermarked proofs are essential. Controlled access maintains exclusivity.

The PicProofs Solution

Create secure galleries for gallery owners or collectors. Use proofing mode to prevent unauthorized downloads. Clients select work they're interested in. Deliver high-resolution files separately after purchase or licensing agreements are finalized.

Results

  • Work remains protected during review
  • Professional presentation for collectors
  • Clear selection process
  • Control over final file delivery

Fine Art Photographers

The Challenge

Fine art photographers work with galleries, collectors, and publications. High-resolution files must be protected. Watermarked proofs are essential. Controlled access maintains exclusivity.

The PicProofs Solution

Create secure galleries for gallery owners or collectors. Use proofing mode to prevent unauthorized downloads. Clients select work they're interested in. Deliver high-resolution files separately after purchase or licensing agreements are finalized.

Results

  • Work remains protected during review
  • Professional presentation for collectors
  • Clear selection process
  • Control over final file delivery

Common Benefits Across All Genres

  • Time Savings: Eliminate back-and-forth emails and confusion
  • Professional Image: Beautiful galleries reflect your quality
  • Client Satisfaction: Easy selection process clients love
  • Reduced Support: Fewer questions and re-send requests
  • Scalability: Handle more clients without more admin time
  • Flexibility: Works for any photography or artist business model


Ready to Transform Your Workflow?

Join photographers, artists and creatives across every genre who trust PicProofs for efficient, professional client delivery, communication and collarboration.

PicProofs is a production of SiteWelder